Privacy Policy

This privacy policy will apply to you if you provide your personal/company information to us, even if you decide not to go ahead with any product or service we offer. It is also used by all the companies within the Bespoke Exhibits Ltd Group who provide insolvency solutions. Within this privacy policy we have set out how these companies will use your personal/company data to provide their product or service to you. You can find this easily by clicking on the links below:

HOW WE USE YOUR personal/company INFORMATION?
We can only use your personal/company information where it falls into one or more of the following categories:

it is necessary to enter into or fulfill a contract we have with you;
you have provided your consent;
we have a legal or regulatory obligation to do so;
it is necessary to carry out a task which is in the public interest;
it is necessary to protect your vital interests; or
it is in our legitimate interest to do so and it is not against your rights.

Initial Application/Advice
Where you make an application or enquiry for one of our products or services we’ll use your information to provide you with appropriate information about any solutions we may be able to offer to you. If you cannot provide this information we may not be able to progress with your application or enquiry.

We may also use this information to contact you about and process your application, for example, sending you an email, text message or letter to welcome you to our services.

We will process the personal/company data we collect about you for the purposes set out below at purposes for processing your personal/company data.

After you have made you initial application/enquiry, if you also decide to go ahead with any of the products or services that we offer, the sections below explain how we will also process your data when we provide that particular product(s) or service(s).

We have contracts in place with all providers to ensure that they comply with their data protection obligations and ensure that they have appropriate security measures in place.

Agents: Where we have a duty to investigate any potential compensation claims that you may be entitled to, for example payment protection insurance mis-selling claims, we will share some of your information with claims management companies.
Other Third Parties: We may also share your personal/company information where we have your consent to do so, or where we are required to do so under a legal or regulatory obligation, for example where we are required to do so by a court order, the police, local authorities or the courts. We might share some of your information with the emergency services if you are in any immediate danger.

HOW LONG DO WE KEEP YOUR DATA?

If you do not go ahead with any product or service with us, your personal/company information will normally be deleted after 12 months unless we have another reason to keep your personal/company information, for example, if you have given your consent to receive marketing information from us. We will delete your information sooner if you ask us to.

If you become our customer by entering a debt solution, we will keep your data to ensure that we provide you with our services and comply with our legal and regulatory obligations. Your data will be stored for 6 years from the date that we cease to provide you with our services. We cannot delete this data if you ask us to because we are required to keep it by law. We will delete your data after the 6 year period.

After this time, we will delete the information or anonymise the data so that it cannot be linked back to you.

HOW LONG DO WE KEEP YOUR DATA?

If you do not go ahead with any product or service with us, your personal/company information will normally be deleted after 12 months unless we have another reason to keep your personal/company information, for example, if you have given your consent to receive marketing information from us. We will delete your information sooner if you ask us to.

To unsubscribe from our communications please follow the opt out information on every SMS or email communication you receive from us.

If you become our customer by entering a debt solution, we will keep your data to ensure that we provide you with our services and comply with our legal and regulatory obligations. Your data will be stored for 6 years from the date that we cease to provide you with our services. We cannot delete this data if you ask us to because we are required to keep it by law. We will delete your data after the 6 year period.

After this time, we will delete the information or anonymise the data so that it cannot be linked back to you.

Special personal/company information
Data protection law defines some personal/company information as “special categories of data”. This includes information about physical or mental health, sexual life, religious beliefs, race or ethnic origin, political opinions, trade union membership or biometric data. This information may be necessary to collect when understanding the reason for your financial circumstances, or where it may help us to provide a better service to you. For example, a period of ill health could have caused you to fall behind with your regular payments to your creditors.

Where we need to collect and process this type of data about you, by providing this information to us you give your explicit consent for us and any other third party to process this special data as set out in this privacy policy, unless we have a legal obligation to process this type of data.

Any personal/company information about you relating to criminal convictions or offences may only be used by us when authorised by law.

Information about other people
If you provide personal/company information about someone else, for example when a joint application is made, you must do so with the permission of the other person. If you enter into a service jointly with another person (for example, linked Individual Voluntary Arrangements), your personal/company information and any information about the service provided to you will be shared with the other person.

We will use the personal/company information about the other person in the ways as described in this privacy policy.

How do we collect your personal/company information?
We collect your information in a number of ways.

When you make an application or enquiry to us either by phone, email, our website, by a third party or by any other means
Information received from a third party, for example a creditor providing information about an account you hold with them, or where you have previously agreed for your information to be shared with us, for example, if you have been introduced to us by another company
When you participate in market research, competitions and promotions provided by us, or on our behalf
By adding reviews or interacting with us using social media such as Twitter or Facebook etc
When you use online platforms, such as an online portal
When we may need to obtain up to date information about you to meet our legal or regulatory obligations
Where you have given permission for your information to be provided to us

OTHER PURPOSES FOR PROCESSING YOUR PERSONAL/COMPANY DATA

Websites and marketing
To help us understand you better and provide you with information about other products which may be suitable and relevant, we will use your personal/company information to create a profile of you and your circumstances. This allows us to provide more relevant, accurate and tailored services to you. For example, we may assess your income and expenditure to determine whether you would be eligible for a debt solution through us. We believe we have a legitimate interest to do this and that it is not against your rights.

However, if you don’t want us to profile your personal/company information this way, to then better enable us to tailor any marketing communications to you, you can contact us to let us know that you wish for your personal/company data not to be used in this way.

Reviews and Market Research

Where we have a copy of your personal/company information we may contact you to ask you to provide a review about the services you’ve received or where we are carrying out market research which may help us design future products and services or to help improve our current services. Although this information would really help us, you wouldn’t be required to provide us with this information unless you were happy to. We consider that this is in our legitimate interests to contact you in this way for market research purposes.

Legal or Regulatory Obligation
We are required to process your personal/company information where we have a legal or regulatory obligation to do so, for example, to adhere to anti-money laundering or our regulatory obligations.

Responding to complaints or enquiries
If you make an enquiry or complaint with us, we will use your personal/company information to investigate the complaint and deal with your enquiry. We have a legal and regulatory obligation to deal with your complaint appropriately.

Internal Analysis
As part of our legitimate interest to develop our business and our products we will use your personal/company information to assess our performance as a business and for statistical analysis. We will use as little personal/company data as we can to achieve this. We may also share this analysis with third parties who provide us with services and where we have a contractual obligation to do so.

WHO DO WE SHARE YOUR INFORMATION WITH?

We may also share your personal/company information with the following organisations:

IT Service Providers who provide IT platforms or other IT services
Payment Service companies that process transactions for us (e.g. Direct Debits and card transactions)
Communication providers (e.g. telephone line providers, and email and text service providers)
Printers who print the letters and information packs which we send to you
Advertisers and social media companies such as Facebook, Google and Twitter for our social media accounts or where we can contact you using your social media account
Third parties who may have introduced you to our services

These companies help us to provide our services to you. We will have a contract in place with any provider who directly provides us with such direct services to ensure that they comply with their data protection obligations and ensure that they have appropriate security measures in place.

We may also share your personal/company information where we have your consent to do so or where we’re required to do so under a legal or regulatory obligation or court order, such as the police, local authorities or the courts.

FRAUD PREVENTION AGENCIES

The personal/company information we have collected from you may be shared with law enforcement agencies and fraud prevention agencies who will use it to prevent fraud, money-laundering and terrorist financing and to verify your identity. If fraud is detected, you could be refused certain services, finance or employment. Further details of how your information is used by us and these fraud prevention agencies, and your data protection rights, can be found by contacting us or email us at gdpr@bespokeexhibits.com.

SOCIAL MEDIA

We use publicly available social media platforms to promote our services, to provide updates and to share any news and promotional updates. We may collect personal/company information from these social media platforms, for example, if you post a message on our Facebook page. By providing any of your information to us through these platforms you should be aware that:

the social media web pages are publicly available and you must not provide any personal/company or sensitive information on our pages that are accessible to the public, such as your account information. We may ask you for your account information via a private message to identify you and to service any request you make; and
each social media platform will process any personal/company information you provide through the platform and will be processed in accordance with its own privacy policy. The privacy policies are available to view on each social media platform.

SECURITY

We take the protection of personal/company information very seriously and we will maintain appropriate measures to maintain the confidentiality, integrity and availability of the information you have provided. Such measures include:

Company security policies and standards
staff security awareness
encryption and anonymisation technology
anti-malware technologoies
security monitoring
security testing
secure archiving and deletion
compliance with industry regulation and legislation

How we may contact you about the products and services we provide to you
To help us keep you up to date about the products and services that we provide to you, and to ensure that you’re kept fully informed, we may contact you by letter, telephone, email, text message, push notifications, social media or may send you messages by any online customer platforms or other electronic means.

If you start an application for a product or service through us we will attempt to contact you shortly after if you were unable to complete your application for whatever reason.

If you do not want to be contacted in a particular way then you can request this at any time, but if we are providing a service to you, we do need to be able to send you communications. This can often be due to a legal or regulatory requirement.

It is important that you keep us up to date when you change your contact details to ensure that we use your up to date contact information.

YOUR RIGHTS

Access to your personal/company information
You have the right to request from us a copy of the personal/company information that we may hold about you. This is often called a “Data Subject Access Request”. You can request this information by contacting us as set out below. Up until 25th May 2018, we may charge you up to £10 to provide you with this information, but after this date we won’t charge you to provide you with this information.

Before providing this information to you or to another person or company where you have requested this personal/company information to be sent to, we may ask for proof of identity or ask sufficient questions to enable us to locate the information and ensure that we’re only providing it were you have given your agreement.

Right to have your personal/company information corrected
If the personal/company information we hold about you is incorrect you have the right to request that we correct this.

Right to stop or limit the processing of the data we carry out
You may request that your personal/company information is deleted or that we stop processing the information if we’re no longer entitled to process it. There may be occasions where we are unable to delete the data due to our legal or regulatory obligations. We will however discuss this with you if you request for your information to be deleted.

Portability
In some cases you may be able to request for your information to be provided to you or to another company in a format that can be processed electronically by you or the other company. If you want to request this you’ll need to contact us.

HOW LONG DO WE KEEP YOUR personal/company INFORMATION FOR?

Whilst you continue to be our customer, we will keep a record of your personal/company information to ensure that we provide you with the best service possible and where we’re required to keep your personal/company information to meet our legal and regulatory obligations. The product specific information above sets out how long your personal/company information will normally be kept for. Telephone calls will be retained for at least 6 years from the date the call was made.

If you do not go ahead with any product or service offered by the Group, your personal/company information will normally be deleted after 2 years unless we have another reason to keep your data, for example, if you have given your consent to receive marketing or promotional messages from us.

HOW WE MAY CONTACT YOU ABOUT OTHER PRODUCTS OR SERVICE THAT WE MAY OFFER

If you have provided us with your consent or where we are legally entitled to do so, we may contact you to let you know about other offers, products and services that we provide which we think you may be interested or that may benefit you. We may do this through post, emails, text messages, telephone, push notifications, social media or other electronic means.

You can easily let us know at any time if you would no longer like to receive these messages. You can contact us using the details below, emailing us at gdpr@bespokeexhibits.com or unsubscribing using the link or information within the message.

OTHER TYPES OF ADVERTISING

When you visit our website or similar websites Google may use our advertisements promoting our products and services which may appear on other third party websites you visit across the internet for re-marketing purposes, including cross-device re-marketing. Google and other third parties will use cookies to tailor advertisements for website users based on their previous visit to our website. More information about cookies can be found below.

We do not have any control over the advertisements you see on other third party websites however you can request to opt out or customise these advertisements by using the Google Ads Preference Manager

RECORDING CALLS

We record some of the telephone calls you make to us or we make to you or any other third party. This is for training, monitoring and quality purposes and to meet our legal and regulatory obligations. Some telephone calls may be observed by staff for training and development purposes.

We may keep a copy of the telephone calls for up to 6 years from the date the telephone call was made.

CONTACT US

If you have any questions or queries about how we use your personal/company information you can contact us or our Data Protection Officer using the address or email below:

Data Protection Officer
Bespoke Exhibits Limited
UNit 4C, Langland Parc West
Newport
South Wales
United Kingdom
NP19 4DE
+44 (0) 1633 283676
E: gdpr@bespokeexhibits.com

If you are not happy with how we process your personal/company information you should contact us in the first instance. If you’re not happy with how we have dealt with your complaint you have the right to lodge a complaint with the Information Commissioner’s Office. You can find their details on their website at https://ico.org.uk/

If you click on a link that takes you to a third party website that is not ours we will not be responsible for how they use your personal/company data. You should read its own privacy policy to understand how they may use your personal/company data.

UPDATES TO THIS PRIVACY POLICY

Any updates to this privacy policy will be found on this page. If we make any important or significant changes to the way we may collect and use your personal/company information we will endeavour to notify you of this change.

COOKIES

When using this website, some information may be collected automatically using ‘cookies’. These are small text files that facilitate the processing of your data and enable us to analyse how the website is being used. Cookies can be temporary or permanent.

Temporary cookies form part of the security process while you are using the website; permanent cookies identify the link you used to find our website, check your browser so that we can make sure that our website and services work well with your computer and to help us monitor traffic on our website.

Why are cookies used?
They help visitors. Cookies allow sites to do things like provide personalised content and remember their log-in details and settings. You can turn them off – this won’t stop a website from working, but it might mean it won’t work as well as it could, or that you have to do the same thing more than once.

They help website owners. Cookies tell website owners things like: what search engine a visitor used to find the website, how often they’ve visited it, how long they’ve spent on it, and so on.

We’ve set out below the cookies that we may use and those that are set by third parties on our website.

Google Analytics ON site behaviour tracking
Facebook Retargeting and tracking conversions
Adwords Track Conversions

Except for essential cookies, all cookies will expire after 10 years.

Disabling/Enabling Cookies
You have the ability to accept or decline cookies by modifying the settings on your browser and by clicking on the disable button below. Please remember though that disabling certain cookies may affect the functionality of our website.

None of the features of our website will be affected – giving you the full experience.

If you are using Microsoft Windows Explorer:
Open ‘Windows Explorer’
Click on the ‘Search’ button on the tool bar
Type ‘cookie’ into the search box for ‘Folders and Files’
Select ‘My computer’ in the ‘Look In’ box
Click ‘Search Now’
Double click on the folders that are found
‘Select’ any cookie file
Use the ‘Delete’ button on your keyboard

If you are not using Microsoft Windows Explorer, then you should select ‘cookies’ in the ‘Help’ function for information on where to find your cookie folder.

Cookie Policy

At Bespoke Exhibits, we make use of cookies this is so we can ensure that our website works in the most effective and efficient manner. They help us to understand how users access our website so we can develop and improve the design, layout, content and function of the site.

What Are Cookies?
A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

Our cookies on this website are used to simply collect information about how visitors use our website and these types of cookies collect the information in an anonymous form.

If you are uncomfortable with the use of cookies, you can disable cookies on your computer by changing the settings in the preferences or options menu in your browser. You can set your browser to reject or block cookies or to tell you when a website tries to put a cookie on your computer. You can also delete any cookies that are already stored on your computer’s hard drive. However, please be aware that if you do delete and block all cookies from our website, parts of the site will not then work. This is because some of the cookies we use are essential for parts of our website to operate. Likewise, you may not be able to use some products and services on other websites without cookies.

To find out more about cookies, including to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

If you do not wish to accept cookies from our website, please leave this site immediately and then delete and block all cookies from this site.

How Do We Use This Information?
We analyse it to determine what is most useful about our website, to help us identify ways to improve it. We use it to find out things such as the number of visitors to the site, the pages they visited, where they came to the site from, the numbers of downloads of documents from the site, etc. This information is then used to compile general traffic analysis and statistical reports.

We may also use personal/company data for other purposes, which we would describe to you at the point we collect the information.